We carried out a follow up inspection between 6 and 9 December 2016 to confirm whether North Cumbria University Hospitals NHS Trust (NCUH) had made improvements to its services since our previous comprehensive inspection, in April 2015. We also undertook an unannounced inspection on 21 December 2016.
To get to the heart of patients’ experiences of care and treatment we always ask the same five questions of all services: are they safe, effective, caring, responsive to people’s needs, and well-led? Where we have a legal duty to do so, we rate services’ performance against each key question as ‘outstanding’, ‘good’, ‘requires improvement’ or ‘inadequate’.
When we last inspected this trust, in April 2015, we rated services as ‘requires improvement’. We rated safe, effective, responsive, and well-led as ‘requires improvement’. We rated caring as ‘good’.
At this hospital we rated services overall as ‘requires improvement’. We rated surgery, critical care, services for children and young people, and outpatients and diagnostic imaging as ‘good’. All other services, with the exception of medical care, were rated as ‘requires improvement’. Medical care at this hospital was rated as ‘inadequate’.
There were four breaches of the Health and Social Care Act 2008 (Regulated Activities) Regulations at this hospital. These were in relation to staffing, safe care and treatment, person centred care, and assessing and monitoring the quality of service provision.
The trust sent us an action plan telling us how it would ensure that it had made improvements required in relation to these breaches of regulation. At this inspection, we checked whether these actions had been completed.
We found that the trust had improved in some areas. However, West Cumberland Hospital (WCH) remained rated as ‘requires improvement’ overall, with caring and effective rated as ‘good’ and safe, responsive, and well-led rated as ‘requires improvement’.
Our key findings were as follows:
We saw several areas of outstanding practice including:
- National Patient safety awards finalist for better outcomes in orthopaedics.
- The trust had the only surgeon between Leeds and Glasgow doing a meniscal augment in the knee.
- Honorary Professorship University of Cumbria received by a consultant for work on applying digital technologies in Health Care for elderly population in rural setting, a part of CACHET.
- Multinational multicentre prospective study in the use of intramedullary nail in varus malalignment of the knee. The trust had the largest international experience of this technology for this application.
- WCH was one of only 18 Hospitals in England and Wales referred to in the first NELA audit for contributing examples of best practice in care of patients undergoing emergency laparotomy.
- There was real strength of MDT working and positive patient outcomes in the stroke service;
- The ‘expert patient programme’ and ‘shared care initiative’ in the renal business unit exhibited real patient integration, empowerment and care partnerships; and,
- There were a variety of data capture measures in use to monitor ‘real-time’ patient experience and collate patient feedback.
However, there were also areas of poor practice where the trust needs to make improvements.
Importantly, the trust must:
In urgent and emergency services
- Meet the target to see and treat 95% of emergency patients within four hours of arrival linked to meeting the locally agreed trajectory to see and treat emergency patients within the standard agreed with regulators and commissioners.
- Ensure medical and nursing staff use the computer system fully as intended so that patient real time events are recorded accurately and this is demonstrated through audit.
- Take further steps to resolve the flow of patients out of the hospital.
In Medicine
- Ensure systems and processes are established and operated effectively to assess, monitor and improve the quality and safety of the services provided and evaluate and improve practice to meet this requirement. Specifically, improve the management of medical outliers by reducing the number of patients receiving care on a non-designated medical ward, improving repatriation processes and minimising service user moves after 10 pm.
In Surgery
- Must ensure the peri-operative improvement plan is thoroughly embedded and that all debrief sessions are undertaken as part of the WHO checklist to reduce the risk of Never Events.
- Improve compliance against 18 week referral to treatment standards for admitted patients for oral surgery, trauma & orthopaedics, urology and ophthalmology.
- Improve rate of short notice cancellations for non-clinical reasons specifically for orthopaedic surgery.
- Ensure patients whose operations are cancelled are treated within the 28 days.
In Maternity and Gynaecology
- Review staffing levels; out-of-hours consultant paediatric cover and surgical cover to ensure they meet the Royal College of Obstetricians and Gynaecologists (RCOG) guidelines (including ‘safe childbirth: minimum standards for the organisation and delivery of care in labour’)
- Ensure that systems are in place so that governance arrangements, risk management and quality measures are effective.
In Services for Children and Young People
- The trust must ensure children and young people services meet all Royal College of Paediatrics and Child Health (RCPCH) - Facing the Future: Standards for Acute General Paediatric Services (2015 as amended).
In End of Life Care
- Ensure that DNACPR forms are fully completed in terms of best interest assessments in line with the Mental Capacity Act.
In Outpatients and Diagnostic Imaging
- Address the number of cancelled clinics in outpatient services.
- Ensure that referral to treat indicators (RTTs) are met across outpatient services.
In addition the trust should:
- Ensure that levels of staff training continue to improve in the hospital so that the hospital meets the trust target by 31st March 2017.
In urgent and emergency services
- Increase the complement of medical consultant staff as identified in the accident and emergency service review
- Extend the scope and consistency of staff engagement.
In Medicine
- Continue to progress patient harm reduction initiatives;
- Ensure IPC compliance improvement and consistency in standards, in particular regarding catheter and cannula care;
- Ensure best practice guidelines for medicines related documentation is reinforced to all prescribers;
- Ensure oxygen prescribing is recorded and signed for accordingly;
- Ensure medicines management training compliance improves in line with trust target;
- Ensure all relevant clinical observations are recorded at the required frequent, NEWS scores are accurately calculated and trigger levels are adhered to (or document deviation/individual baseline triggers in the clinical records);
- Ensure care and treatment of service users is appropriate, meets their needs and reflects their preferences. Specifically, ensure the endoscopy pathway design meets service user preferences and care or treatment needs.
- Ensure staff are given time to complete all necessary mandatory training modules;
- Ensure all fields within medical and nurse clerking documentation are completed in full, in line with local policy and best practice guidelines;
- Ensure all equipment checks are completed in line with local guidance;
- Progress JAG accreditation application for new endoscopy suite at WCH;
- Continue to proactively recruit nursing and medical staff, considering alternate ways to attract, such as utilising social media;
- Ensure measures are put in place to support units where pending staffing departures will temporarily increase vulnerability;
- Progress the ‘Composite Workforce Model’ and further embed support from substantive medical colleagues at CIC;
- Ensure food satisfaction standards are maintained and where relevant improved;
- Work with partnership colleagues to address static diabetes patient outcomes;
- Evidence improvements in patient outcomes for respiratory patients around time to senior review and oxygen prescribing;
- Support staff development in line with organisational/staff appraisal objectives protecting/negotiating study time where required;
- Ensure appraisal rate data recorded at trust level coincides with figures at divisional/ward level;
- Ensure patients are given sufficient time to converse with staff regarding care related matters;
- Revisit the patient journey, booking and listing procedures at the endoscopy suite at WCH;
- Ensure where escalation beds are utilised, they are staffed accordingly with due consideration of existing ward staffing requirements;
- Consider local leads for patient flow initiatives and reinforce processes with staff;
- Ensure processes seek to repatriate medical outliers at the earliest opportunity to minimise impact into surgical services;
- Continue to minimise patient moves after 10 pm;
- Ensure the ambulatory care suite is utilised as intended;
- Reinforce the dementia strategy across the division to ensure consistency of practice with support initiatives;
- Ensure reasonable adjustments available for visually impaired, those with hearing difficulties and those who require translation services are known to all staff;
- Consider options available to extend ambulatory care services across seven days;
- Ensure senior divisional staff make every reasonable effort to attend divisional governance meetings regularly;
- Ensure the risk register is current and reflects actual risks with corresponding accurate risk rating. Ensure all actions and reviews of risk ratings are documented;
- Ensure progress continues against QIP, realign completion dates and account for deadline breaches;
- Ensure staff feel involved and integrated into engagement activity for their benefit and ensure all staff are aware of existing provisions available to them;
- Ensure staff involved in change management projects are fully informed of the aims and objectives of the proposal and these are implemented and concluded in appropriate timeframes;
- Ensure divisional leads and trust leaders promote their visibility when visiting wards and clinical areas; and,
- Consider promoting divisional and trust wide success stories to share good news and positive outcomes to improve staff morale.
In Surgery
- Ensure robust recruitment and retention policies continue to improve staff and skill shortages.
- Continue to embed the perioperative quality improvement plan.
- Improve debrief in theatres post-surgery.
- Improve the proportion of patients having hip fracture surgery on the day or day after admission.
- Improve the rate of patients receiving a VTE re-assessment within 24 hours of admission.
- Improve cancellation rates.
- Ensure all mandatory training is completed by March 2017.
- Reduce the management of medical patients on surgical wards.
- Ensure bullying allegations in theatres are addressed.
In Critical Care
- Senior staff should continue to monitor the staffing shortfall an impact in the unit as a result of increased staff sickness. The action plan produced should be reviewed to ensure achievement of the key points. Staff should be able to provide assurance that the staffing ratios for intensive care are protected as per Intensive Care Society guidance.
- CCOR staff should not be moved to cover ward area staff shortage as part of routine escalation plans. This issue needs to be monitored and CCOR staff should be supported to provide the role across the trust as per practice in line with GPICS (2015), NICE CG50 and against the seven core elements of Comprehensive Critical Care Outreach, (C3O 2011).
- Take action to improve pharmacy staffing in line with GPICS (2015).
- The role of the supernumerary clinical coordinator should be protected as per GPICS (2015) standards. Currently this is not the case in the unit and should be in place to support the team in line with the standards.
- The clinical educator should provide a role in the WCH unit in order to meet GPICS (2015) standards for a unit of this size.
In Maternity and Gynaecology
- Ensure that processes are in place for midwives to receive safeguarding supervision in line with national recommendations.
- Continue to improve mandatory training rates to ensure that trust targets are met by the end of March 2017.
- Ensure that there are processes in place so that record-keeping, medicine management, and checking of equipment are consistent across all areas.
- Review the culture in obstetrics to ensure there is cohesive working across hospital sites and improved clinical engagement.
In Services for Children and Young People
- Ensure a registered children’s nurse (RCN) should support healthcare assistants working in the children’s outpatient department with. Royal College of Nursing staffing standards for children in outpatients states a minimum of one RCN must be available at all times to assist, supervise, support and chaperone children. Healthcare assistances should also be trained and competent in weight management and documentation according to their level of responsibility.
In End of Life Care
- Arrange formal contract meetings with members of the Cumbria Healthcare Alliance to monitor that the service being commissioned and provided is of an appropriate standard in terms of quality and meeting patient need.
- Ensure that it is aware of the number of referrals to the SPCT within their hospitals.
- Ensure that it is aware of how many patients are supported to die in their preferred location and there is regular audit of the CDP to demonstrate this.
- Produce an action plan to address areas in national audits where performance was lower than the England average with key responsibilities and timelines for completion.
In Outpatients and Diagnostic Imaging
- Continue to ensure sufficient numbers of suitably qualified, competent, skilled and experienced persons are deployed in order to meet the needs of the patients. Ensure mandatory training and safeguarding training completion rates and met in line with the trust target.
- Ensure there are sufficient staffing levels in place and ensure actual levels match planned levels.
- Ensure that equipment, such as refrigerators in diagnostic imaging, are checked as required.
- Consider ways of making performance and quality information available for use.
It is apparent that the trust is on a journey of improvement and progress is being made clinically, in the trust's governance structures and in the implementation of a credible clinical strategy. I am therefore happy to recommend that North Cumbria University Hospitals NHS Trust is now taken out of special measures.
Professor Sir Mike RichardsChief Inspector of Hospitals