We under took a comprehensive inspection on 19, 20 April and 10 May 2016. The 19 April and 10 May 2016 was unannounced which meant they did not know we were coming.Wordsworth House is registered to provide care for up to 40 people. The home is registered with the Commission to provide accommodation for persons who require nursing in a care home without nursing for older people, people with a mental health diagnosis, younger adults or people living with a dementia related condition. At the time of our inspection there were 38 people in receipt of care from the provider.
The registration requirements for the provider stated the home should have a registered manager in place. There is no registered manager for this service. The home manager told us they had started the application process for registered managers with the Commission. A registered manager is a person who has registered with the Care Quality Commission to manage the service. Like registered providers, they are ‘registered persons’. Registered persons have legal responsibility for meeting the requirements in the Health and Social Care Act 2008 and associated Regulations about how the service is run.
Systems to monitor and review concerns were inadequate. During our inspection we identified a number of concerns relating to allegations of abuse that had not been reported in a safe and appropriate way. We asked the home manager to refer the concerns that had been identified during our inspection to the Local Authority safeguarding team.
The system to record, investigate and monitor allegations of abuse was inadequate. The home manager showed us a safeguarding file. However this contained only a cover sheet and no record of the any current or previous investigations.
There was a risk assessment file which indicated a general risk assessment had taken place recently. Areas included; kitchen equipment, housekeeping and maintenance. However we identified some concerns relating to individual risk assessments for people living in the home.
Observation of medicines administration identified concerns relating to the length of time it took to administer all the medicines. Some medicines that were required before breakfast were not given as directed. We noted gaps in Medicines Administration Records (MAR) and the coding system lacked clarity on why medicines were not given.
Monitoring of room and fridge temperatures did not take place in line with guidance to ensure safe storage of medication. We saw on two occasions that the medicines trolley was left in the lounge on one of the floors and it had not been secured to the wall.
We looked at the training matrix and saw evidence of training taking place. However there was also some gaps in training.
Some staff we spoke with raised concerns about the staffing numbers in the home. Examples of comments received were, “We are falling behind. We keep having to do medicines on both floors if there is sickness.” Another said, “Staff morale is low”. However one person said it was a, “Good staff team”. Senior management and the home manager told us they were in process of recruiting senior staff for the home.
We asked about how people were assessed when a Deprivation of Liberty Safeguards (DoLS) was required. We saw DoLS applications that did not reflect people’s individual and current needs. Evidence of training for DoLS and Mental Capacity Act (MCA) identified that not all staff had completed the required training.
Systems to protect people from the risks of infection were ineffective. We saw evidence of an outbreak of diahorrea and vomiting that had not been referred to the relevant authority. We observed staff entering the kitchen without using appropriate personal protective equipment. We saw a sling in a bathroom that was stained and dirty.
We identified some concerns relating to maintenance checks in the home. For example the monthly room checks had not been completed since February 2016 and had identified areas that had ‘failed’ the check. Eight rooms had been identified as having no buzzers in the bedroom and two records had identified broken radiator covers. There was no reference to any actions that had been taken as a result of the concerns. We checked these rooms and identified three rooms did not have access to a call bell system.
We looked at care records including two short term care plans. We could only see reference to obtained consent in one of the file we looked at. This meant records did not reflect agreed care delivery.
People did not receive adequate fluids and care records did not reflect current individual diets. Weight recording lacked consistency and gaps in recording were seen. We saw evidence of weight loss for a number of people in receipt of care who had not been weighed for three months prior to the inspection.
During our inspection we spoke with people who used the service about the care they received in the home. We received positive feedback. Examples of some of the comments received were, “The staff are lovely, I have no concerns. You will not find a better place to live if you need a bit of help.” However we noted occasions where we were concerned about the care provided to people living in the home and the response of staff to them.
During a tour of building we saw there were picture cards on people’s bedroom doors which contained confidential information about them. We were told the content on the cards had also been raised prior to our visit by a professional visiting the home. However no action had been taken.
We observed activities taking place in the home and people we spoke with confirmed activities were offered. There was evidence of activities recorded in peoples care file. However one of these we looked at recorded an activity when they were in hospital.
We saw some evidence of involvement and review in the care files we looked at. However on checking information in peoples care files we identified concerns relating to the response of staff relating to changes in their condition and appropriate referrals to a professional for one person who used the service.
All the people we spoke with confirmed staff discussed their care with them. The home manager told us, “I would speak with the family and gain opinions of other family members and carers. I follow the processes and document outcomes. Documentation is the key for every area. We are waiting for new paperwork to arrive.”
We asked about the reviews of care files taking place in the home. We saw two audits for care plan reviews in the office. We spoke with home manager about this who told us she had completed more reviews; however, she was unable to locate them during our inspection. We saw on the third day a care plan matrix had been updated to reflect the reviews that had taken place.
During our inspection we reviewed a number of care files for people currently in receipt of care along with two files for people who no longer lived in the home. We identified some evidence of care plans in place and included reviews of care and identified needs; however, there were gaps and inconsistencies in them. Systems to ensure records reflected people’s individual care were inadequate.
Staff told us they felt supported by the provider during the takeover of the home. However, staff we spoke with provided conflicting information about the management in the home.
Systems to monitor incident and accidents were inadequate. Records indicated that four records had not been signed as reviewed by the home manager. We found evidence of some incident reports relating to people who used the service; however, these had been left on the desk with other records. There was no evidence that any analysis of the concerns had taken place.
We were shown an action plan for the home. There was some evidence of audits for nutrition observations; however, there were some inconsistencies and gaps in other records. For example we saw pressure relief turn charts, accident and incident audits; however, none of these had been completed.
We asked the home manager about how they received feedback from people living in the home and their relatives. There was an evidence file which had sample records for feedback from visitors, staff and people who used the service; however, these had not been completed.
We looked at the records relating to staff meetings. We saw records relating to regional home managers meetings which included dates, attendees and topics covered for example; weekly reports, health and safety and impact audits.
During our inspection we discussed the responsibility of the provider to notify the Commission of notifiable incidents such as deaths, serious injuries and allegations of abuse. We identified a number of concerns that required a notification; however, we saw these had not been sent to the Commission.
We found breaches of the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014 in relation to safeguarding from abuse, safe care and treatment, staffing, premises and equipment, nutrition, person centred care, dignity and respect, receiving and acting on complaints, good governance and fit and proper persons. We also found a breach of the Health and Social Care Act 2008 (Registration) Regulations 2014 in relation to notifying the commission of notifiable incidents.
The overall rating for this service is ‘Inadequate’ and the service is therefore in ‘special measures’.
Services in special measures will be kept under review and, if we have not taken immediate action to propose to cancel the provider’s registration of the service, will be inspected again within six months.
The expectation is that providers found to have been providing inadequate care should have made significant improvements within this timeframe.
If not enough improvement is made within this timeframe so that there is still a rating of inadequate for any key question or overall, we will take action in line wit