The inspection took place on 10, 11 and 12 August 2015 and was unannounced.
Ashley Manor Nursing Home provides accommodation and nursing care for up to 45 older people. The home is in a rural location near Shedfield, and provides accommodation on three floors.
Ashley Manor Nursing Home had a registered manager in post on the day of the inspection. A registered manager is a person who has registered with the Care Quality Commission to manage the service. Like registered providers, they are ‘registered persons’. Registered persons have legal responsibility for meeting the requirements in the Health and Social Care Act 2008 and associated Regulations about how the service is run.
At the last inspection on 16 September 2014, we asked the provider to take action to make improvements in respect of improving staffing levels, especially at night, carrying out quality monitoring checks and improving the quality of medical records and care plans. The provider submitted an action plan which stated that the home would be compliant by December 2014. We found that the provider had not carried out the required improvements.
The service placed people at risk due to the unsafe storage, handling and administration of medicines. Medicines Administration Records (MAR) charts were handwritten by the nurses and did not comply with National Institute for Clinical Excellence (NICE) Guidance. The provider could not be assured that the correct medicines for each person had been supplied.
Medicines were not stored safely. Controlled drugs were not kept safely. Controlled medicines have the potential for misuse and are therefore subject to the Misuse of Drugs Act 1971. The storage of these medicines did not comply with the Misuse of Drugs Act 1971. Medicines were not disposed of safely. We found medicines for disposal in open plastic baskets under the sink. There was a risk that people or staff could access these medicines inappropriately.
There were no guidelines in place explaining how people should receive medicines which were needed ‘as required.’ This meant there was a risk that people would not receive pain relief when they needed it.
Risks associated with people’s care were not appropriately addressed and risk assessments were not in place for all known risks, to explain how the risk could be mitigated. People were at risk of unsafe care.
There were not sufficient numbers of staff to keep people safe and meet their needs and the provider had not complied with previous CQC requirements in respect of increasing staffing numbers. People waited for long periods of time for their call bells to be answered.
The use of agency staff was not safe. The registered manager did not know who would be sent from the agency and therefore there was no opportunity to check the person’s training and experience to determine if they suitable prior to working in the home, or to ensure that the skills of the staff on duty were balanced in terms of meeting people’s needs.
People living in the home told us they felt safe and staff showed an appropriate understanding of safeguarding and when they would report concerns. However, inappropriate treatment of a whistle blower meant that staff were afraid to raise concerns.
People were not protected by the prevention and control of infection. There were not enough housekeeping staff to keep the home clean and we observed that areas of the home, especially the kitchen were not clean. Commode bowls were not decontaminated effectively and some commodes were un-cleanable due to rust.
People’s food and fluid charts were inadequate and an ineffective tool to appropriately monitor people’s nutritional and fluid intake. Daily fluid charts showed that people were consistently drinking less than the 1000 – 1500ml identified as policy by the home. People were at risk of dehydration. The provider could not be assured that people were eating and drinking sufficient amounts to meet their needs. People’s needs in relation diet and weight loss were not met. Care plans were not in place to address the people’s weight loss.
Mealtimes were not a positive experience for people. We observed people were not treated with dignity and respect. Not everyone had a drink, unless they asked for one and spoons had not been laid for pudding. Once pudding had been served all the staff disappeared to have their break. People who wanted to be supported to use the toilet after lunch, had to wait until staff had had their break.
The provider did not comply with the requirements of the Mental Capacity Act 2005 (MCA). The MCA is a law that protects and supports people who do not have the ability to make decisions for themselves. Where a person’s capacity to make a specific decision is in doubt, a mental capacity assessment should be carried out. Mental capacity assessments were not appropriately carried out and no best interest decisions were recorded. Records showed the provider had no understanding of the principles of the MCA.
The Care Quality Commission (CQC) monitors the Deprivation of Liberty Safeguards (DoLS) which applies to care homes. These safeguards protect the rights of people using services by ensuring that if there are any restrictions to their freedom and liberty, these have been agreed by the local authority as being required to protect the person from harm. We found that the registered manager did not understand when an application should be made and was not aware of a Supreme Court Judgement which widened and clarified the definition of the deprivation of liberty. This meant there was a risk that people were being illegally detained against their wishes.
Staff had not received sufficient training to meet people’s needs. More than half the current permanent staff team had not received training in moving and handling, first aid, infection control and food hygiene. Nurses had not received medicine administration training and no competency checks were carried out. Not all staff received regular supervision meetings and appraisals to ensure they were adequately supported in their role. Staff were not adequately supported to carry out the duties they were employed to perform.
Healthcare professionals visited the home regularly. A local GP visited the home twice weekly in order to treat anyone who was unwell. It was not clear whether other community professionals such as a tissue viability nurse, diabetic nurse or mental health professional visited the home.
The home was not well maintained and not appropriate for people living with dementia. Colours were bland throughout, room numbers were nearly indistinguishable being in small black lettering on a dark blue plastic plate. There was nothing to distinguish one bedroom from another or bathrooms and toilets from other rooms. This would have made it difficult for people with dementia to navigate around the home.
The concept of person centred care was not evident in this home. Although we did observe some kindly treatment of people which was well meant, overall the care was institutionalised and representative of old fashioned and out dated practices. People were not treated with respect and dignity.
People were not offered choice. There was no choice of when to eat breakfast or what to eat for lunch. Some people made choices which were not respected.
Independence was not always supported in the home with two people reporting a loss of mobility due to a lack of support to regularly mobilise. Some relatives were happy with the care provided.
People did not receive personalised care which was responsive to their needs. Care plans were inaccurate, incomplete, unsafe and by room number demonstrating a complete lack of understanding of individualised person centred care. People’s care and support needs were not met.
Handover procedures were inadequate to enable staff to appropriately meet people’s needs. There was no information about who needed support to eat and drink and people’s repositioning requirements, for those being nursed in bed, in order to prevent pressure ulcers. Information about the severity and complexity of people’s illnesses was missing and there was no information about people’s wounds and how they should be treated or their continence needs. There was no information about who was being treated for an infection or of people’s dietary requirements. There was a lack of communication and guidance about anyone’s care needs and therefore it was not possible for care staff to accurately meet people’s needs.
People’s social needs were not met. There was no evidence of any activities or social interaction in people’s care plans. There was an activities plan on the wall in the hall but there were many days with no planned activities and none at the time of the inspection.
The provider did not promote a positive culture that was person-centred, open, inclusive and empowering. Due to the actions taken by the registered manager in pursuit of a whistle blower, staff felt afraid to raise any concerns. It was evident that the registered manager found it difficult to balance the demands of the provider with the needs of the staff.
Everyone we spoke with said they either never or hardly ever saw the registered manager even by request. The lack of input from the provider and the lack of availability of the registered manager meant there was no visible leadership in the home.
There was no system of quality monitoring in the home. The provider had not carried out any audits checking the overall quality of the service provided and ensuring that appropriate improvements were made. The registered manager provided monthly reports to the provider. These reports evidenced that the registered manager had been making urgent requests for improvement since October 2014. The provider had taken no action. The lack of responsiveness of the provider meant people’s safety was put at risk.
During our inspection we found a number of breaches of the Health and Social Care Act 2008 (Regulated Activities) Regulations 2010. We are taking further action in relation to this provider and will report on this when it's completed.
The overall rating for this service is ‘Inadequate’ and the service is therefore in 'Special measures'.
The service will be kept under review and, if we have not taken immediate action to propose to cancel the provider’s registration of the service, will be inspected again within six months. The expectation is that providers found to have been providing inadequate care should have made significant improvements within this timeframe.